Privacy Policy

Welcome to JustHR (“we”, “us”, “our”). This Privacy Policy explains how we collect, use, disclose, and protect the personal information of visitors to our website justhr.in (the “Website”), our clients, job applicants, vendors and other individuals who interact with our HR, payroll, recruitment and related services (collectively, the “Services”). By accessing or using the Website or Services you agree to this Privacy Policy.

1. Scope & Applicability

This Policy applies to: (a) visitors to our Website; (b) clients and their employees whose data we process while delivering Services; and (c) job applicants, vendors and other third parties providing information to us.

2. Information We Collect

We collect information you provide directly and certain data automatically when you use the Website:

• Personal information: name, email, phone, company, designation, CV / resume (if submitted), and other details you provide through forms, emails or chats.
• Service-related data: employee records, payroll details, bank account information, PAN/Aadhaar (or other IDs) and other HR/payroll data required to deliver contracted Services.
• Automatically collected information: IP address, browser type, device information, pages visited, referrer, and usage metrics.
• Cookies and tracking: We use cookies and similar technologies to manage sessions, remember preferences and analyse usage. You can control cookies via your browser settings (note: disabling cookies may affect site functionality).

3. How We Use Information

We use collected information to:

• Provide, operate and improve our Services and Website.
• Respond to enquiries, job applications and support requests.
• Process payroll and statutory compliance where contracted to do so.
• Send marketing communications where you have consented (you may opt-out anytime).
• Comply with legal, tax and regulatory obligations.
• Perform analytics and security monitoring to protect our systems and users.

4. Legal Basis for Processing

Where applicable law requires, we rely on one or more of the following grounds: your consent, contractual necessity (to provide Services), compliance with legal obligations, and our legitimate interests (e.g., security, analytics) — balanced against your rights.

5. Sharing & Disclosure

We may share personal data only in limited circumstances:

• With clients — when data relates to their employees or projects and is required to deliver Services (clients often act as the data controller).
• With trusted third-party service providers (cloud hosts, payroll processors, analytics providers) who process data on our behalf under contract.
• To comply with laws, court orders, audits, or government requests.
• In connection with a business transfer (merger, sale or reorganisation), subject to confidentiality safeguards.

We do not sell personal data to third parties nor do we share data for unrelated third-party marketing.

6. Data Retention

We keep personal data only as long as necessary to fulfil the purpose it was collected for, to meet legal/tax/audit obligations, resolve disputes, and enforce agreements. When no longer required, data is securely deleted or anonymised.

7. Your Rights

Subject to local laws, you may have the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Withdraw consent (for processing based on consent) and opt out of marketing communications.
• Request deletion or anonymisation of data (subject to legal retention obligations).

To exercise rights, contact us using the details in the Contact section below. We will respond in accordance with applicable law.

8. Data Security

We implement reasonable technical and organisational measures (access controls, encryption, secure servers, periodic audits) to protect personal data. However, no internet transmission or electronic storage is 100% secure — absolute security cannot be guaranteed.

9. Third-Party Links

Our Website may include links to third-party websites. This Privacy Policy does not apply to third-party websites. We encourage you to review their privacy policies before providing personal information.

10. Changes to this Policy

We may update this Policy periodically. We will post the updated Policy on this page with the revised “Last updated” date. Please check back occasionally.

11. Contact & Grievance Officer

If you have questions, requests or concerns about this Privacy Policy or our data practices, contact our Data Protection / Grievance Officer:

• Email: manmeet@justhr.in
• Address: JustHR,31A,Skylark Greens, Ramagondanahalli, Whitefield, Bengaluru, India.

12. Consent

By using our Website or Services, or submitting personal information, you acknowledge that you have read and accept this Privacy Policy.